Following is logistical information to start your planning for the OCB Workshop June 24-27, 2019 in Woods Hole, MA.
For logistical questions please contact Mary, also review the information below for answers to FAQs.
- Air Travel
- Hotel Information
- Ground Transportation and Ride Sharing
- Local Child Care and Activities
- Visitor Information
This year, the plenary sessions will take place in Redfield Auditorium (Water Street, Village campus) and the poster session will be held in Clark 507 on the Quissett Campus. There will be a bus to transport participants between the Village and the Quissett Campus (where there will be parking). We encourage you to leave your car at your hotel as we will have buses to transport you back and forth to the meeting site.
We will be paying for your lodging (we pay these costs directly to the hotels). We will also be covering your meals served at the meeting, which includes 4 breakfasts, 4 lunches, one evening reception with hors d'oeuvres, and the workshop dinner.
Given OCB's US federal funding sources, we must prioritize support for US participants, but we always welcome and do our best to accommodate interested international participants. Please note that due to security reasons, we do not provide letters of support for visa acquisition.
With the exception of invited plenary speakers, OCB SSC members, and early career recipients of a travel subsidy (applications for travel subsidies were submitted via the registration form), OCB participants are expected to cover their own travel to/from the OCB workshop.
The two airports nearest to Woods Hole are Boston Logan Airport (BOS) and Providence T.F. Green Airport (PVD). Both airports are just under 80 miles from Woods Hole, but Boston Logan Airport offers much better bus service to Woods Hole. Please check bus schedules ahead of time to make sure your flight does not arrive too late to catch the last bus (peterpanbus.com).
For plenary speakers and SSC members: OCB will cover the cost of an economy fare roundtrip flight to/from Boston or Providence for the dates encompassing the workshop. For those receiving travel support, you will be expected to cover any additional costs beyond the cost of an economy fare roundtrip flight (upgrades to business/first class, multiple stops/destinations, etc.).
Mary Zawoysky will make your hotel reservation based on your registration and she will also keep the lodging lists for the hotels, so you should not call the hotels to make a reservation. However, if you need to cancel at the last minute (the weekend prior to the start of the meeting), it is your responsibility to contact the hotel to let them know. Please call Mary at 508-289-2310 or e-mail her if you have any questions. We will have shuttle buses circulating around the hotels to transport you to/from the meeting and we encourage you to use these shuttles as parking is very limited. There is no parking in Woods Hole. The Quissett Campus will have some parking and we will have the shuttle stop there.
Lodging will be at the following hotels. We will be paying the hotels directly for your room except for those who are required pay their own way (for example, federal program managers).
Holiday Inn Falmouth in Falmouth (508-540-2000) $152 plus 9.7% room tax per night
Inn on the Square in Falmouth (508-457-0606) $151 plus 9.7% room tax per night
Sands of Time Motor Inn in Woods Hole (508-548-6300) $154 plus 9.7% room tax per night
A WHOI shuttle also regularly circulates around the WHOI buildings with a stop at Coffee Obsession in Woods Hole and the Clark building on the Quissett Campus.
Ground Transportation and Ride Sharing
The bus from the Boston airport http://peterpanbus.com has a stop close to the Sands of Time Motor Inn in Woods Hole and the Inn on the Square in Falmouth so if you won't have a car those would be your best choices. Put in Boston Logan Airport or T.F. Green Airport and then Woods Hole or Falmouth on their web site to get the correct schedule. The bus stop for "scheduled buses" can be found right outside each terminal at Boston Logan Airport. If you take the Peter Pan Bus and you are staying at the Holiday Inn (or any of the Falmouth hotels other than the Inn on the Square which is just a block around the corner from the bus station) you will require a taxi from the Falmouth bus station. You can call Falmouth Taxi at 508-548-3100 or All Seasons Taxi at 508-548-9990. There are other methods to travel the ~90-minute trip from the airports to Woods Hole such as the GoGreen Shuttle, White Tie Limousine, Enterprise and National car rentals, and taxis. It is best to contact Mary Zawoysky at firstname.lastname@example.org to make those arrangements since she can get you our discount.
If you are renting a car or need a ride to/from the airport and wish to coordinate with your colleagues, please use our ride sharing spreadsheet.
About the Meeting Site
Woods Hole Oceanographic Institution (WHOI) is located in Woods Hole, MA. Woods Hole is approximately 75 miles south of Boston on Cape Cod. It is surrounded by the waters of Martha's Vineyard Sound and Buzzards Bay and just a few miles south of Falmouth, a typical New England town (village green, Main Street and a Congregational Church with a bell cast by Paul Revere).
For meals on your own, there are 6 restaurants right in Woods Hole. Outside of the continental breakfasts, lunches, one reception and one supper we will provide at the meeting. The Inn on the Square and Holiday Inn have their own restaurants, and downtown Falmouth has many restaurants as well. If you have questions about where to eat locally, please consult our restaurant list or ask one of the organizers.